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1.4k downloads Updated 14 Aug 2026

Landlord-Tenant Handover Form

A room-by-room condition and inventory checklist completed at move-in and again at move-out, with meter readings and keys issued, so deposit deductions are based on a shared record.

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What's included

  • Move-in and move-out dates
  • Room-by-room condition notes
  • Fittings and inventory list
  • Water and electricity meter readings
  • Keys and access items issued
  • Both parties' signatures

Usage notes

  • Complete this with the tenant present, both times.
  • Attach photos to avoid disputes over the deposit.

These are general-purpose document templates for use in Kenya. They are not a substitute for legal advice and may need review for your specific transaction.

Sample details shown. Yours are filled in the builder.

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